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For HuckleBerry Center for Creative Learning
HuckleBerry periodically faces enormous cash flow problems due to multiple issues relating to slow or inconsistent payment for student fees. We are attempting to streamline our processes to help the charter schools, the parents and ourselves! Please use the following guidelines as you enter the Purchase Orders for HuckleBerry classes:
1. Please put ALL classes for ALL children in the same family on ONE Purchase Order for the entire semester. You may put the price of the class with a unit of 1 semester, or you can break it up into the monthly payment amounts – whichever way is easiest for your accounting. We will bill on a monthly basis.
2. If the charter will pay for material fees and registration fees, please make sure that these are on different line items within the PO. These fees can be on a different PO or the same PO as the classes – either way will work for us.
3. We track invoices by family name. At the end of each month, we will send each charter an Aging Report that indicates which invoices are past due. This report will include the family name, the invoice number, the PO number and the amount that is due. We will need to be able to work with someone in the Accounting Department to clear up these discrepancies immediately.
4. If the funding for a family will not pay for the entire class, or if there are particular days that your charter will not pay for due to testing , please just make a note of that on the purchase order so that we can set up billing for the parents correctly.
5. HuckleBerry sends a confirmation form to each parent that confirms the classes that they are enrolled in, the total cost of each class and the monthly amount due. Please use these confirmation forms to create your purchase orders.